Email: Difference between revisions

From help.computerisms.ca
Jump to navigation Jump to search
 
(105 intermediate revisions by 6 users not shown)
Line 1: Line 1:
==Video Instructions For Configuring Email Clients==
==Instructions For Configuring Email Clients==
{| style="width: 100%; border-spacing:15px;border-collapse:separate;border: 1px solid rgb(191, 238, 255); background-color: rgb(248, 102, 76);text-align:center;font-size:1.5em;"
{| style="width: 100%; border-spacing:15px;border-collapse:separate;border: 1px solid rgb(191, 238, 255); background-color: rgb(255, 235, 205);text-align:center;font-size:1.5em;"
|- valign="center"  
|- valign="center"  
|  [[file:thunderbird.png|link=http://help.computerisms.ca/images/1/16/ConfigureThunderbirdEmail.mp4|75px]]
|  [[file:thunderbird_logo.png|link=https://help.computerisms.ca/Thunderbird|75px]]
|| [[file:Outlook.png|link=http://help.computerisms.ca/images/a/ab/ConfigureOutlookEmail.mp4|75px]]
|| [[file:Outlook.png|link=https://help.computerisms.ca/Outlook|75px]]
||
||
|-  
|-  
| [[Media:ConfigureThunderbirdEmail.mp4|Thunderbird]]
| [[Thunderbird|Thunderbird]]
||  [[Media:ConfigureOutlookEmail.mp4|Outlook]]
||  [[Outlook|Outlook]]
||
||
|}
|}


==How to setup your email on Thunderbird==
==How to setup your email on iPhone==
{| style="width:100%" border="0" cellspacing="0" cellpadding="20" style="font-size:120%;
{| style="width:100%" border="0" cellspacing="75" cellpadding="20" style="font-size:120%;
|-
|-
|style="width: 50%"|
|style="width: 50%"|
*<b>Required: Before continuing this section please complete [[How to import Certificate Authority in Windows 10#How to install Computerisms Certificate Authority into your Thunderbird mail client|How to install Computerisms Certificate Authority into your Thunderbird mail client]]</b>
*Navigate to your settings and select the Mail, Contacts, Calenders settings
*Navigate to add a new account
|[[File:Iphoneemail1.JPG|centre|450x450px]]
*If you don't have any account setup on Thunderbird you can choose "Skip This and use my existing email" on the Thunderbird pop up welcome page to add a new account
|[[File:Tbemail1.png|centre|500px]]
|-
|-
|[[File:Tbemail2.png|centre|500px]]
|[[File:Iphoneemail2.JPG|centre|450x450px]]
|
|
*Enter your Name, Email and Password and click on Continue
*Select Add Account
|-
|-
|
|
*Make sure the server host name for both Incoming and Outgoing is mail.domain.tld
*Select "Other" to add a POP3 or IMAP account
*For IMAP configure using SSL (port 993)
|[[File:Iphoneemail3.JPG|centre|450x450px]]
*For POP3 configure using SSL (port 995)
*For SMTP configure Port 587 With Authentication using incoming user/pass and STARTTLS
*Click on Done
*Your email is now setup send a email to yourself to make sure you can send and receive emails
|[[File:Tbemail3.png|centre|500px]]
|-
|-
|}
|[[File:Iphoneemail4.JPG|centre|450x450px]]
 
|
==How to setup your email on Outlook==
*Choose Add Mail Account
{| style="width:100%" border="0" cellspacing="0" cellpadding="20" style="font-size:120%;
|-
|-
|style="width: 50%"|
*<b>Required: Before continuing this section please complete [[How to import Certificate Authority in Windows 10#How to install Computerisms Certificate Authority into your Windows 10 Operation System|How to install Computerisms Certificate Authority into your Windows 10 Operation System]]</b>
*Click on File tab on the top left of Outlook
*Select "Add Account"
|[[File:Outlookmail1.png|center|500px]]
|-
|[[File:Outlookmail2.png|center|500px]]
|
|
*Select the "Manual setup or additional server types"
*Enter your Name, Email, Password and a Description
*Click Next
*Click Next
|[[File:Iphoneemail5.JPG|centre|450x450px]]
|-
|-
|[[File:Iphoneemail6.JPG|centre|450x450px]]
|
|
*Select POP or IMAP than click next
*For Incoming mail server
|[[File:Outlookmail3.png|center|500px]]
**Host name: mail.domain.tld (for example mail.ctfn.ca)
|-
**User Name is your full email address
|[[File:Outlookmail4.png|center|500px]]
**Password is the same password that you are using for email
|
*1: Fill the required information
**Make sure the server host name for both Incoming and Outgoing is mail.domain.tld
**Make sure that your username is your full email address
*2: Click on "More Settings"
|-
|
*Click on the Outgoing server tab
*On the Outgoing Sever tab Check the "My outgoing server(SMTP) requires authentication" and make sure that the "Use same settings as y incoming mail server" is selected
|[[File:Outlookmail5.png|center|500px]]
|-
|-
|[[File:Outlookmail6.png|center|500px]]
|
|
*Click on the Advance tab
*For Outgoing Mail Server:
**Chose port 993 if you are using IMAP or 995 if you are using POP3 for incoming server and the encryption type must be set to SSL
**Host name: mail.domain.tld (for example mail.ctfn.ca)
**Chose port 587 for Outgoing (SMTP) server and the encryption type must be set to TLS
**User Name is your full email address
*Click on Ok
**Password is the same password that you are using for email
*Click Next
*Click Next and your email should be ready
*If everything setup correctly outlook should be able to login to your account and send a test message
*Recommended : send an email to your self to check and make sure all settings are working
 
|[[File:Iphoneemail7.JPG|centre|450x450px]]
==Supported Programs and Devices==
{| style="width: 100%; border-spacing:15px;border-collapse:separate;text-align:center;font-size:1.5em;"
|- valign="center"
|Thunderbird||Outlook||Eudora||Mac Mail
|-
|Android||IPad/IPhone||Blackberry||
|}
|}


==Email Settings==
==Email Settings==
*IMAP: configure using SSL (port 993) Server:[[Domain Substitution|mail.domain.tld]]
====Computerisms Hosted Email====
*POP3: configure using SSL (port 995) Server:[[Domain Substitution|mail.domain.tld]]
*IMAP: configure using SSL (port 993) Server: [[Domain Substitution|mail.yourdomain.tld]]
*SMTP: Server:[[Domain Substitution|mail.domain.tld]]
*POP3: configure using SSL (port 995) Server: [[Domain Substitution|mail.yourdomain.tld]]
**Port 25: With Authentication using incoming user/pass and STARTTLS
*SMTP: Server:[[Domain Substitution|mail.yourdomain.tld]]
**Port 26: With Authentication using incoming user/pass and STARTTLS
**Port 465: With Authentication using incoming user/pass and SSL/TLS
**Port 465: With Authentication using incoming user/pass and SSL
***Our email hosting uses Port 465 and SSL/TLS for SMTP
**Port 587: With Authentication using incoming user/pass and STARTTLS
*Thunderbird Users: our mail servers are set up in a way that Thunderbird should find all this information automatically, all you need to do is enter your Name, Email Address, and Password in the Add Email Account Wizard.
***Any of the above SMTP settings will work for your outgoing mail, if you are not sure which to use start with port 587, then 465.
*Outlook Users: Outlook may not be able to find this info automatically, so you may have to key it in manually.
***NOTE:nwtel users can also set up their outgoing mail server as smtp.northwestel.net with no encryption and no authentication.
***NOTE:3G devices can be configured to use mail.1xbell.ca as their outgoing server with no encryption and no authentication
 
*Thunderbird Users: your domain is set up to auto configure itself, all you need to do is enter your Name, Email Address, and Password, and thunderbird will find and set the correct settings for you.
*Outlook Users: Outlook will take a few seconds, but will find the correct settings for your domain if you enter your Name, Email Address, and Password.
*Certificates are self-signed.  Please [[Security_Certificates#VIDEO:_Instructions_for_installing_the_Certificate_Authority_.28AKA.2C_getting_rid_of_those_warnings.29|install the CA certificate]], or if you are using a phone/tablet, choose to use all/any certificates when the setup process asks you about it


==Server Side Filters==
==Server Side Filters==
Line 112: Line 76:
*There is also a [https://addons.mozilla.org/en-US/thunderbird/addon/sieve/ a Thunderbird Plugin], but it's a bit complicated to use
*There is also a [https://addons.mozilla.org/en-US/thunderbird/addon/sieve/ a Thunderbird Plugin], but it's a bit complicated to use


==Mail Management==
==Mail Management (For our hosting)==
*[[QmailAdmin Management|Manage your email accounts, passwords, mailing lists, and more]]
*[[QmailAdmin Management|Manage your email accounts, passwords, mailing lists, and more]]

Latest revision as of 12:53, 3 June 2021

Instructions For Configuring Email Clients

Thunderbird Outlook

How to setup your email on iPhone

  • Navigate to your settings and select the Mail, Contacts, Calenders settings
  • Select Add Account
  • Select "Other" to add a POP3 or IMAP account
  • Choose Add Mail Account
  • Enter your Name, Email, Password and a Description
  • Click Next
  • For Incoming mail server
    • Host name: mail.domain.tld (for example mail.ctfn.ca)
    • User Name is your full email address
    • Password is the same password that you are using for email
  • For Outgoing Mail Server:
    • Host name: mail.domain.tld (for example mail.ctfn.ca)
    • User Name is your full email address
    • Password is the same password that you are using for email
  • Click Next and your email should be ready
  • Recommended : send an email to your self to check and make sure all settings are working

Email Settings

Computerisms Hosted Email

  • IMAP: configure using SSL (port 993) Server: mail.yourdomain.tld
  • POP3: configure using SSL (port 995) Server: mail.yourdomain.tld
  • SMTP: Server:mail.yourdomain.tld
    • Port 465: With Authentication using incoming user/pass and SSL/TLS
      • Our email hosting uses Port 465 and SSL/TLS for SMTP
  • Thunderbird Users: our mail servers are set up in a way that Thunderbird should find all this information automatically, all you need to do is enter your Name, Email Address, and Password in the Add Email Account Wizard.
  • Outlook Users: Outlook may not be able to find this info automatically, so you may have to key it in manually.

Server Side Filters

Server Side Message Filtering can be used by any program supporting the SIEVE protocol

  • NOTE: Computerisms has Server Side Filtering disabled by default, please contact us to enable it
    • Enabling this feature will disable the ability to do forwarding and autoreplies in Qmailadmin
    • Qmailadmin is easier to use, Server Side Filtering provides more features and control
  • The Sieve Protocol is a platform independent method of filtering your mail
    • This is commonly done using "Message Rules" or similar on email clients such as Thunderbird and Outlook, but your program needs to download the messages in order to filter them
    • In this case, the server does the filtering so it can drop the mail in the correct folder before your email client knows it is there
    • Sieve Protocol also allows for other features, such as Out of Office replies, forwarding, and copying.
      • Be sure to include rules pertaining to BULK mail if you subscribe to mailing lists and want to use Out of Office replies
  • RoundCube can be used to implement Server Side Filters
  • SquirrelMail also supports Server Side Filtering, just click on the coffee filter icon after you log in
  • There is also a a Thunderbird Plugin, but it's a bit complicated to use

Mail Management (For our hosting)

Retrieved from "http://help.computerisms.ca/index.php?title=Email&oldid=4261"